Supplier Lifecycle Management

Supplier Lifecycle Management

Supplier Lifecycle Management Overview

The Authorium platform lets organizations maintain a centralized directory of suppliers, who can be invited to bid on projects. The directory can be found in the Suppliers section in the main navigation bar.

Topics in this section:

  • Viewing Supplier Details

  • Managing Supplier Pools

  • Adding & Removing Suppliers

  • Using Authorium as a Supplier

Viewing Supplier Details

Active Suppliers (i.e. suppliers currently involved in active projects) are listed on the landing page of Suppliers. 

To view the supplier details of an active supplier, starting from the Dashboard:

Navigate to the Suppliers section from the main navigation bar.

Navigate to the Active Suppliers tab (if not already there).

Select a supplier’s company name to view the Supplier Details page for that supplier.


The Supplier Details page contains a read-only profile on a supplier with all of their key information, including:

  • The company’s name

  • Primary contact & contact email

  • Active Contracts

  • Their membership in supplier pools, representing categories of suppliers

  • All active projects the supplier is engaged with

  • Completed projects the supplier was engaged with

  • Any projects the supplier participated in but was not awarded


Managing Supplier Pools

Suppliers can be organized into pools, which are available in a searchable list under the Pool Management tab. Pools can be further organized by adding categories or subcategories.


To add a new Supplier Pool, starting from the Suppliers page:

Navigate to the Pool Management tab.

Select Add Pool. 

Give the pool a name and optional description.

Select Save and Continue.


To manage details of a Supplier Pool, starting from the Suppliers page:

Navigate to the Pool Management tab.

Select the three-dot menu beside the supplier pool you wish to edit, and select Edit Pool Information.

From here, you can change the pool’s name and description, and add and reorder categories for the pool as necessary.

To add a category, select Add Category and provide a name for the category, then hit Save.

You can drag and drop categories to reorganize as needed. Dropping a category onto an existing one will make the dropped category a nested subcategory beneath the other.

When you are finished, select Save.



Adding & Removing Suppliers

Existing Suppliers are logged within the Supplier Repository, found under the Suppliers tab. The Repository contains supplier profiles and analytics features.

  • Adding suppliers to a pre-bid project also adds them to the Supplier Repository.


To add a new supplier, start from a project’s Online Submissions workflow stage and then:

Navigate to the Supplier Invitations section.

Select Add Supplier.

Fill in the supplier’s Company Name, Primary Contact’s name, and Email Address.

When you are finished, select Add Suppliers.



Guidance for Suppliers Using Authorium

Suppliers for organizations using Authorium may receive email invitations prompting them to create an Authorium login. Follow the instructions in the invitation email or select Accept Invitation to be taken to the profile set up screen in Authorium, which will explain the basics of the platform and account creation. 

This section will also provide instruction on:

  • Viewing procurement opportunities through the Opportunities dashboard

  • Managing ongoing submissions as a supplier

  • Viewing and submitting questions during a Q&A period as a supplier


Viewing Procurement Opportunities in Authorium

After logging in to Authorium as a supplier, you can manage procurement opportunities through the Opportunities dashboard. Selecting a project on the dashboard will take the supplier to the appropriate page and provide project details.

To explore from a supplier’s perspective, start from the Authorium login page.

Use supplier credentials to log in. The Opportunities Dashboard will appear.

Select a project from the dashboard.

Examine listed project details.



Managing Ongoing Submissions as a Supplier

During a submission period, suppliers can respond to submission workbooks through the Authorium platform. You can save your progress and return to complete the submission later if necessary.


To respond to a Workbook as a supplier, start from the Opportunities dashboard.

Select a project with an active online submissions stage.

Select Continue Submissions Response.

Enter a response to an item in the workbook.

Select Save Response, and repeat for other items in the workbook.

Once you are finished, select Complete Response.



Viewing and Submitting Questions as a Supplier

If a project has a Q&A period enabled, suppliers can ask, edit and view submitted questions from within Authorium.


To manage questions as a supplier, start from the Opportunities dashboard.

Select the project you want to access the Q&A for. 

  • Note: The project must have an active Q&A period.

Select the Q&A tab to view the Questions & Answers table. 

From here you can ask a new question, edit existing questions, and view responses to your questions once those have been published.

To ask a new question, select Submit Question.

When you are finished typing your question into the dialog box, select Publish Question.

To edit a question after publishing it, select it from the Questions & Answers table.

  • Note: You cannot edit questions that have already been answered.

When you are finished editing your question in the dialog box, select Publish Question.

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