Vendor Experience
Getting Started
1. Congratulations! You have been invited to partake in a government solicitation as a vendor. Access the Solicitation Portal to proceed.
You will receive an email prompting you to access the Authorium Application.
2. You will be prompted to either log in to your existing account or to create a new account
3. Once you've either completed the registration steps (if applicable) continue to the login screen and enter your email address.
4. Follow the prompt to enter your password
5. Click on Sign in to proceed
6. Select the relevant opportunity from the home page
In the event that multiple opportunities are displayed, be sure to select the one that aligns with the organization specified in your email invitation.
The opportunity should have the label "Not Started."
Submitting Your Information as a Vendor
7. Click on Continue Submission Response
Even if this is your first time looking at this solicitation, it will have the language "Continue Submission Response."
8. Review the requested documentation and upload your files.
Each requirement is listed in the lefthand sidebar.
All documents have a reference file available with the desired template for each requirement.
9. View the reference files to ensure you
In this example, we will look at the Cost Table. Click on the bottom of the content block to view the section reference.
10. With the Section Reference open, click on View in Document to see more detailed requirements
11. Once you've accessed the document template and are prepared to return to the solicitation, use the back arrow to return to the Project Home Page
12. You can view your progress from the Project Home Page
Click on Continue Submission Response to continue providing required documentation.
13. Select your documents from file upload menu
14. Be sure to save your response
15. Repeat the steps as necessary to ensure all required documents are provided for each subsequent requirement
16. Repeat these steps for each subsequent requirement
17. Once you've uploaded each requirement, click on Complete Response
18. Click on Continue Submission Response
Bid Finalization and Waiting Period
19. Finalize your bid by clicking on on Complete Response
20. There will be a waiting period while the bids are evaluated
The waiting period will encompass the bidding window close and a period afterwards where all vendor bids are evaluated with standardized scoring metrics.
The team will be conducting a thorough evaluation process to determine which vendor will receive the award.
Notification - Unsuccessful Outcome
21. After the final award has been granted, You will be notified if you were not selected
Notification - Successful Outcome
22. Or you will be notified if you are the winning bidder
Upon receiving the notification of being selected, the team will be in touch to confirm additional details.
Final Stage for Successful Bids
23. Final Stage – Compliance Wrap-Up
You will continue to work with the sponsoring team on Final tasks post-award, possibly including but not limited to:
OAC check
Tax delinquency verification
STD 213
Final PO
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Fair & Reasonable Solicitations
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